The University of California Herbaria Archives Policies


  1. Access to the University and Jepson Herbaria Archives is by appointment only. Researchers will be supervised at all times by Archives staff.
  2. The Archives are non-circulating. Materials must be used in the Reading Room.
  3. All visitors must have a current registration form on file and must sign the guest book and provide a current photo ID at the beginning of each visit.
  4. All containers of any type must be stored in the designated area in the Reading Room. Containers include (but are not limited to) purses, handbags, daypacks, envelopes, and all notebooks containing pockets.
  5. Only one archival box may be used at a time. The rest of the requested materials must be left on the cart when not in use. Please put folders and items back in the same order and facing the same way as they are received.
  6. Researchers must use pencils when taking notes. Pens are not allowed.
  7. All materials must be returned at the end of the appointment. Researchers must remain in the Reading Room until staff has checked all returned items.
  8. Researchers may be asked to submit for inspection any briefcase, laptop case, or any other parcel, book, notebook or other personal property before leaving the premises.
  9. Permission to examine archival material, of any sort, if granted, does not include permission to publish the contents, or parts thereof, of the material examined. A separate written application to obtain permission to publish must be made to the University and Jepson Herbaria Archivist.

Use of Archival Photographs

Archival photographs on our website are available for personal and research use only. Written permission is required to reproduce material from our archives in publications, exhibits, websites, videos and other formats and media. To request permission, please submit a signed permission form. For more information, please contact us.

Warning Concerning Copyright Restrictions

The copyright law of the United States (Title 17, U.S. Code) governs the making of reproductions of copyrighted material. Under certain conditions specified by law, libraries, and archives are authorized to furnish reproductions of copyrighted works. One specified condition is that the reproduction is not to be "utilized for any purpose other than private study, scholarship, or research." If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of "fair use", the user may be liable for infringement. This institution reserves the right to refuse to accept a copying order if, in its judgment, fulfillment of the order would involve violation of the copyright law. The granting of permission to publish by the University and Jepson Herbaria does not absolve users of materials from securing permission from copyright owners and payment of such additional fees as the owners may require if the University and Jepson Herbaria does not own the copyright or if the material is not in the public domain. Applicants assume all responsibility for questions of copyright, right of publicity, and invasion of privacy that may arise in copying and in the use made of the reproduction.

For more information or to make an appointment to visit the University and Jepson Herbaria Archives, please contact the Archivist.