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Jepson Herbarium Public Programs
Celebrating Our 20th Field Season!

Workshop Policies and Procedures

Registration Policy

Course fees are listed as Jepson Friend/General Public.

Workshops with registration fees less than $100 require full payment for enrollment.

We require a non-refundable $75 deposit for each workshop that has a registration fee of more than $100. Full payment for these workshops can be made at the time of registration but is not required. If full payment is not received at the time of registration, you will receive an invoice for the balance due 60 days prior to the workshop date. If full payment is not received 30 days before the workshop, your space will be forfeited.

Our workshops tend to fill quickly, so please register as soon as practicable. It can sometimes be difficult to accommodate last-minute registration requests (for example, we often need to order supplies, including food for meals), so we encourage you to register at least one month in advance, if not sooner. We appreciate full payment at the time of registration for workshops that are within 60 days: this way, we don't have to immediately send you an invoice for the balance due.

If you would like to be placed on the wait list for a workshop that is full, please complete a registration form and submit it to the Herbarium. We will contact you by email or phone to let you know that we have received your wait list request. You do not need to include payment: we will collect your deposit (or full workshop fee, as applicable) if a space becomes available for you.

We accept Visa, Mastercard, and checks made payable to UC Regents. Checks are our preferred method of payment.

Due to the rising cost of credit card processing fees, credit card payments will now incur an additional fee of $20 per workshop. There is a space on the registration form for this fee. The credit card fee is not refundable.

Cancellation Policy

The Friends staff will only cancel a workshop at the request of the instructor or because of insufficient enrollment. If we cancel a workshop, each enrolled participant will receive either a full refund or a credit voucher, which can be used for a future workshop.

If you have to cancel, please notify the Jepson Herbarium as soon as practicable. The date of cancellation is the date that written notice (email or mail) is received by the Friends staff.

If your cancellation is received more than 30 days before the start of the course, you will receive a refund, less the $75 deposit, and the credit card fee, if applicable. Within 30 days of the start of the course, no refunds will be issued.

Registration Procedure

1. Read our registration and cancellation policies. By registering for a workshop, you agree to the terms of these policies. No exceptions to the cancellation policy will be made, even in the case of a personal or professional emergency.

2. Pre-registration is required for all workshops.

3. Complete the registration form with your workshop selection(s), contact information, and payment information. Click here for a printable registration form. Use a separate form for each person.

4. Mail your registration form and payment to the Jepson Herbarium. Please note that for security reasons, we do not accept payment information via fax or email. Online registration is not available.

5. We will email an enrollment confirmation and receipt to you within 10 business days of receiving your registration request. If a workshop is full we will contact you by email or phone.

6. Detailed workshop information and an invoice for balance due (if applicable) will be emailed to registered participants approximately 60 days before the workshop date.

For more information, please see our FAQ and/or contact the Jepson Herbarium
Phone: (510) 643-7008